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Job Details

Paralegal Rights and Clearances

New York City, NY

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Want to help tell the story of New York City to the world? At NYC & Company, that’s both our mission and our privilege. As the official destination marketing organization for the five boroughs of New York City, we work to encourage visitation to NYC through our Webby Award–winning site,, along with our social channels, programs like NYC Restaurant Week® and NYC Broadway Week®, and tourism campaigns that span the globe. Our team reflects the passionate, diverse and dynamic city we represent—a group of enthusiasts who share a love of all things NYC.
We are seeking applicants for a position that handles the Rights & Clearances
in the Legal and Business Affairs Department.
Responsibilities include but are not limited to:
· Secure rights to third party materials (image, music & other media)
· Manage legal rights and clearances for company generated content including photo and video content, including image releases, talent appearances, stock acquisition, and usage agreements for use in Company channels (website, social, email marketing, marketing programs, etc.)
· Document/catalogue in the Company’s rights management system
· Work closely and communicate regularly with Production, Production Management and within the Business and Legal Affairs Department
· Handle talent, image and trademark releases from start to finish
· Facilitate clearance requests by working closely with content producers in researching copyright ownership and by researching rights to pre-existing material as necessary
· Negotiate licenses and permissions with various rights holders for content to be used in Company channels (website, social, email marketing, marketing programs, etc)
· Process and track all invoices and payments
· License in rights that cover exhibition across multiple platforms including linear, digital, social media, mobile, apps etc.
· Collect deliverables, including guest/location agreements, license agreements and talent agreements when applicable. Report discrepancies or missing information to Producers and follow up to insure proper completion
· Regularly report clearance costs to Production and Production Management
· Work closely with these areas and proactively suggest cost-saving options and alternatives
· Vet content prior to posting, (which may entail multiple stakeholders internally) to ensure necessary clearances are in place and route to in-house attorneys when necessary
· Review releases and agreements to ensure that they conform to negotiated terms
· Maintain contract files and tracking reports for all assigned programs/projects and ensure that licenses are executed and paid in a timely manner
· Guide the content team in planning photo and video production to ensure on-time delivery of projects
· Coordinate outreach to locations and acquire location agreements and COI
· Manage department administrative tasks including:
· Schedule, book and onboard freelancer hires
· Negotiate freelance rates and complete contracts with our Legal Department
· Manage project budgets, track expenses and submit expense reports
· Coordinate photo and video equipment rentals and acquisitions
· Manage Master Production Schedule
· Participate in creative conceptualization and proposals
· Foster a creative, collaborative, innovative, professional, and positive working environment throughout the organization
· BA degree (degree in Intellectual Property, Business Law, Communications, Publishing, Business or similar preferred)
· Working Knowledge of Legal Concepts Related to Licensing, including copyright and trademark law
· Expertise in licensing for all types of media platforms
· Comprehensive understanding of image and music rights (for both photo and video)
· Knowledge of the legal issues around social media and familiarity with best practices
· Proven education and background in executing contracts and agreements
· Minimum of 2-3 years experience in television/music/entertainment field, preferably in a business affairs, rights & clearances, or licensing capacity
· Experience in video and/or photography in a coordinating role. Demonstrated on-set experience a plus
· Demonstrated experience handling schedules and budgets
· Superb organizational skills
· Excellent communication skills (verbal and written)
· Strong analytical, critical-thinking and problem-solving skills
· Working knowledge of Microsoft Word and Excel
· Knowledge of post-production workflows
· Ability to work independently
· Passion for New York City and a commitment to contributing to the City’s continued success
Please email cover letter and resume
Salary Dependent on Experience
Job Type: Full-time
Job Type: Full-time
Paralegal: 3 years

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